Convert emails to PDF or TIFF including email attachments

Save emails as PDF or TIFF

It is really easy to save emails to PDF or convert email attachments to PDF with the Mail Attachment Downloader PRO and Mail Attachment Downloader PRO Server.

Converting document attachments to PDF or TIFF

  1. Create a new filter or edit an existing one in the Global Rule tab
  2. Under Actions, click Add action and choose  Document conversion. This will add a new action in the list to the left. Click on the Document conversion list item under After saving file. You will see the conversions that are configured on the right side. convert to pdf
  3. Add a new document conversion by clicking the ‘Add conversion‘ button.
  4. Pick the source format (From Type) and the destination format (To Type).  If you are using the PRO Server, then you can pick any format in the To. Otherwise, you will be limited to just PDF.
    convert to pdf
  5. Click OK

That’s it!

Now each document attachment (doc, docx, txt, html, rtf, eml etc.)  will be converted to PDF or TIFF or any To Type you selected above.

If you want to also save the email body in addition to the attachments as PDF or TIFF, check the Save as .eml checkbox in the rule and the document conversion action (from Doc -> PDF or TIFF) will also convert the .eml file to PDF or TIFF. The .eml extension is considered a document for conversion purposes.

If you want to convert other types such as cells (xlsx etc.), slides (ppt etc.) or images (jpgs etc), you can repeat Step-3 to add the different From’s if you would like.

This will save each attachment as a separate PDF or TIFF files. Further below we show how you can save emails and attachments as a single PDF. You can also save emails and attachments to a multi-page TIFF if required by following the same instructions except select tiff as the To type.

You may also choose to encrypt the PDF file by checking the ‘Encrypt PDF‘ checkbox if needed.

Save emails and attachments to a single PDF

To save emails and attachments as a single PDF, you will need the PRO Server version and the following setup:

  • Make sure Save as .eml is checked, this will save the email body.save as email
  • Ensure Document Conversion action is added and includes conversions from various types to PDF as shown below. Check the delete source files after conversion checkbox.Convert to PDF
  • The above will save the body and attachments all separately as PDF files. You can skip the next step if that’s all you want to do (save as separate files).
  • To merge them into a single PDF: Right click on Document Conversion and then add Merge PDF files action. Check the delete all source PDFs checkbox.

    Merge PDFs
    Merge PDFs

Now emails along with attachments will end up being a single PDF where the email is the first few pages and subsequent pages are the attachments rendered as PDFs.

Over 50+ Formats

If you get the Mail Attachment Downloader PRO Server version, you can use it to convert emails (.eml or .msg or .txt or .html) and email attachments (text, html, word, excel, powerpoint and more) to over 50+ formats (bmp, csv, dif, doc, docm, docx, dot, dotm, dotx, emf, epub, excel, flatopc, flatopcmacroenabled, flatopctemplate, flatopctemplatemacroenabled, html, htmlfixed, jpeg, mhtml, mobixml, odp, ods, odt, openxps, ott, pdf, pdfnotes, png, potm, potx, pps, ppsm, ppsx, ppt, pptm, pptx, ps, rtf, spreadsheetml, svg, swf, tabdelimited, tex, text, tiff, tiffnotes, wordml, xamlfixed, xamlflow, xamlflowpack, xlam, xlsb, xlsm, xlsx, xltm, xltx, xml, xps)!

You can use this to convert from the following popular formats:

  • DOCX to PDF, multi-page TIFF, PNG, JPEG, HTML and more
  • PDF to DOCX, multi-page TIFF, PNG, JPEG, HTML and more
  • CSV, XLSX to PDF, multi-page TIFF, PNG, JPEG, HTML and more
  • PPTX to PDF, multi-page TIFF, PNG, JPEG, HTML and more
  • EML to PDF, multi-page TIFF,  DOCX, PNG, JPEG, HTML and more
  • JPEG, BMP, TIFF, images to PDF, DOCX, HTML and more

Further reading

Some interesting how-to links and posts for further exploration:

Contact us

Contact us if you have any questions, suggestions about the functionality described in this article.

v3.1 PRO packs many new features

Extract emails and attachments, save to database, save email as PDF and more

We have introduced many new compelling features with the Mail Attachment Downloader PRO v3.1 release. Here is a quick overview of those features. We will have more detailed information about how to use these features in upcoming blog posts so stay tuned.

Before we begin, a quick note about the key differences between PRO Server and PRO licenses:

  • Our PRO Server versions let you perform automated tasks 24×7 on an unlimited number of email accounts and can run on Windows Server (and Windows Client).
  • Our PRO and PRO Limited versions cannot run on Windows Server and requires a user to be logged in when processing email attachments.

With v3.1 we have started to introduce more powerful email automation and processing features. Some of these are detailed below:

  • Convert email attachments after download to PDF
  • Encrypt or decrypt PDF email attachments automatically
  • Automatically print email attachments
  • Upload email attachments to Sharepoint online or on-prem

If you get the PRO Server, you get some even more powerful features and support for unlimited email accounts.

  • Automatically unzip email attachments and run rules (for example, unzip PDF file, then decrypt PDF and print it automatically!)
  • Automatically save email headers and optionally attachments to a database (which fields you save and how you want it saved are completely customizable).
  • Convert email attachments (text, html, word, excel, powerpoint and more) to over 50+ formats (bmp, csv, dif, doc, docm, docx, dot, dotm, dotx, emf, epub, excel, flatopc, flatopcmacroenabled, flatopctemplate, flatopctemplatemacroenabled, html, htmlfixed, jpeg, mhtml, mobixml, odp, ods, odt, openxps, ott, pdf, pdfnotes, png, potm, potx, pps, ppsm, ppsx, ppt, pptm, pptx, ps, rtf, spreadsheetml, svg, swf, tabdelimited, tex, text, tiff, tiffnotes, wordml, xamlfixed, xamlflow, xamlflowpack, xlam, xlsb, xlsm, xlsx, xltm, xltx, xml, xps)

For a full feature breakdown by PRO license type go here.

Have questions about these features or found an issue? Contact us at support@gearmage.com (this is the fastest way to receive support).

As always, we enjoy hearing your feature requests, send them to features@gearmage.com.