Mail Attachment Downloader PRO Server watches one or more invoice mailboxes, filters incoming messages, saves PDFs and other invoice files into structured folders, and hands them off to OCR, capture, document-management, database, ERP-import, or custom processing workflows.
Collect invoice emails from Microsoft 365, Exchange, Gmail, IMAP, or POP3 and route only the documents your AP workflow needs.
Process shared AP addresses, vendor-specific inboxes, and departmental accounts from one installation.
Use sender, recipient, subject, body, date, attachment name, extension, size, and other criteria.
Run the software on a Windows system you manage and save directly to destinations you configure.
Download, rename, organize, and optionally preserve the source email before downstream software begins classification and extraction.
Pull invoice references, vendor identifiers, or other text from the subject or message body.
Give downstream software a clean and consistent location to monitor.
Invoices are sometimes contained in the message body, and the email itself may provide audit context.
Gearmage handles email intake and file preparation. Your OCR, invoice-capture, DMS, ERP, or custom application can handle classification, metadata, approvals, and posting.
Use ODBC actions to write selected email or extracted values into database fields for tracking or downstream processing.
Trigger a batch file, executable, PowerShell script, or another process after a file is saved.
Many capture and document-management tools can import files from monitored folders or external file sources.
Keep incomplete or unexpected messages out of the normal invoice stream.
Mail Attachment Downloader does not need to replace your OCR, invoice-capture, document-management, or ERP software. It can keep those systems supplied with files from the mailboxes they do not reliably monitor themselves.
“Most of my customers are using M-Files. We are using GearMage to integrate PDF files from a dedicated email address, then the files are indexed by ChronoScan and PDF plus metadata are pushed into M-Files.” — Gearmage reseller describing a customer deployment
ChronoScan can watch folders for incoming PDFs or images and automatically run configured capture jobs.
M-Files can import or link files from external folders and can apply metadata to externally created documents.
DocuWare Import can monitor configured folders and transfer documents into a file cabinet using document-processing configurations.
ABBYY FlexiCapture supports automated document input from files, scanners, email content, and configured import profiles.
The same architecture works with software that accepts files through a watched folder, import service, command line, database, API, or custom connector.
A dedicated intake layer gives you independent control over mailbox authentication, filtering, retries, naming, retention, and routing.
Product names are used to describe possible customer-configured workflows. Except where explicitly stated by the respective vendors, these references do not imply a bundled connector, certification, endorsement, or commercial partnership. Compatibility depends on the downstream product edition and configuration.
Keep each layer focused on what it does best.
Connect AP mailboxes and filter invoice-related messages
Download, rename, organize, preserve, and route attachments
ChronoScan, ABBYY, DocuWare, or another capture system processes the document
M-Files, a DMS, ERP, database, or custom application receives the result
Use the systems you already trust for OCR, metadata, workflow, approvals, and ERP posting—while Gearmage handles mailbox ingestion and routing.
| Capability | Gearmage PRO Server | Full AP automation suite | OCR / capture software alone | Manual email processing |
|---|---|---|---|---|
| Directly monitors supported email accounts | ✓ | Usually | Varies by product and edition | ✓ |
| Creates structured local/network-folder input | ✓ | Varies | ✓ | Manual |
| Advanced mailbox, message, and attachment rules | ✓ | Varies | Often focused on documents after ingestion | ✗ |
| OCR, invoice-field recognition, and validation | Email-text extraction and regex; use downstream OCR for document fields | ✓ | ✓ | ✗ |
| Approval workflow and ERP posting | Via script, database, or downstream system | ✓ | Varies | ✗ |
| Can complement an existing DMS/OCR investment | ✓ | May replace or overlap existing tools | May still need reliable email intake | ✗ |
Use only the capabilities your invoice pipeline needs, from basic folder routing to custom downstream actions.
Process several AP mailboxes from one installation.
Support for Microsoft 365, Exchange, Gmail, IMAP, and POP3 configurations.
Route by sender, subject, body, filenames, extensions, dates, sizes, and more.
Capture values from email text and reuse them in actions.
Create predictable input for watched-folder applications.
Preserve messages as .eml or .msg when audit context is needed.
Separate missing attachments and other exceptions from the normal stream.
Write selected values into compatible databases through ODBC.
Trigger downstream processing after a file is saved.
Save files where your capture or document system expects them.
Operate a traceable intake process instead of relying on manual downloads.
PRO Server runs unattended without an active user login.
Use Mail Attachment Downloader PRO Server to feed ChronoScan, M-Files, DocuWare, ABBYY FlexiCapture, your database, or a custom invoice workflow—automatically and on your infrastructure.
Try the free version