{"id":195,"date":"2016-11-01T16:26:27","date_gmt":"2016-11-01T16:26:27","guid":{"rendered":"http:\/\/gearmage.com\/blog\/?p=195"},"modified":"2026-02-05T23:05:45","modified_gmt":"2026-02-05T23:05:45","slug":"save-emails-and-attachments-to-folders","status":"publish","type":"post","link":"https:\/\/gearmage.com\/blog\/save-emails-and-attachments-to-folders\/","title":{"rendered":"Global Filters – a complete walkthrough"},"content":{"rendered":"

With this post we will explore how you can save emails\u00a0and attachments\u00a0to folders using email\u00a0rules. \u00a0Mail Attachment Downloader PRO<\/a>\u00a0and Free<\/a>\u00a0versions offer excellent functionality to solve these specific needs.<\/p>\n

In our earlier blog post<\/a>, we explored the many ways the PRO products can help you save time and money by getting\u00a0data out of\u00a0\u00a0emails.<\/p>\n

The free version\u00a0is for personal or trial use and\u00a0offers some basic functionality to automatically save email attachments to folders.<\/p>\n

The free version offers saving email attachments to a single folder. The PRO versions offer the ability to save not just the attachments\u00a0but also entire emails\u00a0to one or more folders.<\/p>\n

The PRO Server also lets you run these tasks 24×7 unattended on a Windows Server or Azure cloud setup with ease.<\/p>\n

Save emails and attachments to folders<\/h2>\n

The overall concept to save specific emails to distinct folders using our PRO Versions is to create different\u00a0global rule filters<\/strong>, one\u00a0<\/strong>per save location.<\/p>\n

With each rule filter you would specify which emails to select for that specific rule filter and also specify a save location and filename.<\/p>\n

Global Filter Rules overview<\/h2>\n

A key function available only in the PRO products is the concept of Global Filters<\/strong>. \u00a0The Global filters<\/strong> tab offers the ability to create and manage more than one rule.<\/p>\n

The rules are run top-down for each download session for the account selected in the Account section in the main program window. You can re-order rules as described in the tips below.<\/p>\n

\"\"<\/a><\/p>\n

Global filters lets you configure one or more rules to run every time an email or attachment in an email is processed. \u00a0Each rule has four phases:<\/p>\n

    \n
  1. The search phase<\/strong> defines criteria that tells the program whether or not to run this rule.<\/li>\n
  2. The extract phase<\/strong> enables you to extract data from the email or attachment and also transform that data as needed.<\/li>\n
  3. The save phase<\/strong> saves the file based on the supplied templated filename and folder. You can also use extracted information in the path giving you full control with the directories or filename of the saved file.<\/li>\n
  4. And the process phase<\/strong> enables you to run many different actions to automate the workflow.<\/li>\n<\/ol>\n

    The blog post will cover each phase separately below.<\/p>\n

    Rules Tips and common questions<\/strong><\/h3>\n